Area Administrators Services

Support for Area Chairs

The tasks listed below fall within the administrative responsibilities of your Area Admin, and they will manage these items on your behalf. As Chair, your role is to offer clear communication, expectations, and decisions so your Admin can execute tasks effectively. This partnership ensures that all communications, processes, and deliverables accurately represent your direction and priorities as Chair.

Course Planning 

  • Manage and maintain the course planning and scheduling tool
    • Request teaching preferences and space from RRO
    • Meet w/AC’s to review teaching schedules
    • Enter all info into CPT
    • Communicate changes to faculty 

Financial Resources

  • Provide clear explanations and guidance of University and Ross financial policies 
  • Create and distribute financial reports to faculty and Area Chairs, showing available funds and spending
  • Monitoring and reconciliation of expenses (including P-card)
  • Develop department-level budget planning, forecasting, and tracking to ensure resources are available for teaching, research, and events
  • Provide advice to Area Chairs on the best use of resources to support departmental priorities
  • Send regular reminders of policies and processes

Meetings & Events

  • Departmental meetings/activities
    • Attend department meetings, take minutes
    • Regular 1:1 meetings with AC
  • Seminars/Speaker Series
    • Room reservations
    • Develop budget
    • Coordinate and manage visitor schedules and communication
    • Travel arrangements and accommodations
    • Hosting arrangements
  • Conferences – Coordinated with Event Specialist
    • Room reservations
    • Develop budget
    • Coordinate and manage visitor schedules and communication
    • Travel arrangements and accommodations
    • Hosting arrangements
    • Secure venue

Faculty Lifecycle & HR Support

  • Administrative support through all stages of a faculty member’s career:
    • Managing recruiting process once candidates are identified
      • Post jobs
      • Communicate with candidates
      • Coordinate interview logistics; travel and schedule arrangements
      • Schedule pre-interviews (virtual and in-person)
        • Coordinate venue, hosting, manage internal schedules
    • Support processes related to hiring, retention, and promotion.
      • Schedule contract renewal meetings; assist with review if needed
      • Help collect materials for promotion reviews and schedule meetings
    • Manage on/offboarding of faculty
      • Send welcome letter to new faculty
      • Complete tasks in on/offboarding tool
      • Schedule time to meet, go over student hiring, financials, policies, large purchases, etc. 
    • Review LEO contracts & offer letters.  Work with AHR to make any adjustments.
    • Track LEO annual reports to ensure completion
    • Track sabbaticals, leaves, and emeritus status so faculty and leadership have accurate, timely information.
      • Knowing who is involved and how to cover their classes
    • Management of student hourly hiring and pay processes, including timesheet approvals and issue resolution.
      • Hire student temps through the SSC
      • Facilitate completion of Remote Work Agreement
      • Ensure students submit their timesheet
      • Approve student temps timesheet
    • Website maintenance
      • Update seminar pages
      • Submit changes to Marcom
    • Microsoft and Google Suite
      • Creating, adjusting and sharing documents